Instructions for Authors

 Authors are asked to fit their paper, either the first version or the final one to the required format, otherwise it will be rejected without review.

The different steps for a proper paper formatting, submission and registration are depicted below

1- Format paper.
2- Electronic proposal submission.
3- Paper submission and revision.
4- Electronic Submission of final paper and copyright form.
5- Registration to conference.

 1- Paper Format.

The proposal should conform to the following guidelines:

The maximum paper length for regular papers is 6 pages, including all figures, tables, and references. For special sessions, the maximum paper length is 8 pages, including all figures, tables, and references No exception is allowed. All papers must be written in English. The page size and margins are fully given and described in the following Microsoft Word and LaTeX templates. It is recommended that the authors use the already set up sample Word file or LaTeX files to produce their document.

Papers must be submitted in Adobe's Portable Document Format (PDF) and should comply with the following IEEE Requirements:

IEEE Requirements for PDF Documents v3.2 [PDF]

It particular, it is extremely important that ALL FONTS ARE EMBEDDED in the PDF file since the reviewers and the responsible of USB printing may not have the same font. If fonts are not embedded in the submission, the authors contacted and asked to submit a file that has all fonts embedded.

2- Electronic Proposal submission.

When submitting the proposal, the authors are asked to enter the paper title, the authors name, affiliation, address, and e-mail, the keywords, the abstract text, the subject category, and the authors' contact information. Make sure to note all this information from your paper before accessing the submission system.
Then the authors should obtain a username and password from the on-line submission system at the link.

3- Paper Submission and Revision.

After entering the above mentioned information about the authors and the paper, the authors are asked to upload the paper file. This operation may take a few minutes after which the system will display a short message where a paper ID number is assigned. The authors will also receive an e-mail notification confirming the submission. If you have problems with the paper online submission, please contact the conference secretariat at This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Once your paper is reviewed, the decision will be posted on the website by the "notification of acceptance" deadline shown in the CfP as well as the conference website. Even if to the submitting authors are contacted by email, they can also access the review online system (EDAS) using their username and password where they are able to see the paper status in addition to the detailed reviewer comments.

Once the paper is accepted pending revisions, the reviewed version of the paper will be mainly similar to the paper proposal but will consider the reviewers' comments.

WOSSPA2013 papers will appear in IEEE Xplore® and must therefore comply with IEEE Xplore PDF as specified in the section 1- Paper Format. If your final paper file is not IEEE Xplore-compliant then it will be automatically withdrawn from presentation and publication.

The process of creating and verifying IEEE Xplore-compliant PDF files is facilitated by the use of the IEEE tool : IEEE PDF eXpress. And is done by following the steps below:

1. Go to the IEEE PDF eXpress site and log-in as follows:

First-time users:

a. Click "New Users - Click Here".

b. Enter wosspa2013x for the Conference ID, your email address, and choose a new password. Continue to enter information as prompted.

c. You will receive online and email confirmation of successful account setup.

Previous users, but using it the first time for the WOSSPA2013 conference:

a. Enter wosspa2013x for the Conference ID, your email address, and enter the password you used for your old account.

b. When you click "Login", you'll receive an error saying you need to set up an account. Simply click "Continue". By entering your previously used email address and password combination, you will enable your old account for access to the WOSSPA2013 conference.

c. Check that the contact information is still valid, and click "Submit".

d. You will receive online and email confirmation of successful account setup.

Returning users:

a. Enter wosspa2013x for the Conference ID, your email address, and password.

2. For each WOSSPA2013 paper that you want to process, click "Create New Title".

3. Enter the title of the paper as identifying text.

4. Click "Submit PDF for Checking" or "Submit Source Files for Conversion".

5. Indicate platform, source file type (if applicable), click Browse and navigate to file, and click "Upload File". You will receive online and email confirmation of successful upload.

6. You will receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for Checking, the email will show if your file passed or failed. Take one of the following actions:

If the PDF submitted fails the PDF check:

a. Submit your source file for conversion by clicking Try again, then Submit Source Files for Conversion OR

b. Read the PDF Check report, then click "The PDF Check Report" in the sidebar to get information on possible solutions OR

c. Click "Request Technical Help" through your account.

If you are not satisfied with the IEEE PDF eXpress-converted PDF:

a. Resubmit your source file with corrections by clicking Try again, then Submit Source Files for Conversion OR

b. Submit a PDF by clicking Try again, then Submit PDF for Checking OR

c. Click "Request a Manual Conversion" through your account.

If the PDF submitted passes the PDF Check, or you are satisfied with your IEEE PDF eXpress- converted PDF:

a. Submit your IEEE Xplore-compatible PDF(s) according to the WOSSPA2013 online final paper submission guidelines below.

4- Electronic Submission of final paper and copyright form. [PDF]

The submission of  the IEEE Xplore-compliant PDF file of the final paper is constrained by the firm "submission of final version of paper" deadline. The final submission is done through the on-line submission system, online paper submission.

The final document will also be checked to ensure that it is compatible with the IEEE Xplore-compliant requirements.

Copyright Form: The electronic submission of the IEEE Copyright transfer form is subject to the same "submission of final version of paper" deadline. Failure to submit the IEEE Copyright transfer form by the deadline will result in an automatic withdrawal of your paper for presentation and publication.

The copyright form (doc, pdf) is submitted via EDAS conference manager, by clicking  on the icon for copyright submission.

5- Registration to the conference.

The apparition of the accepted paper in the conference proceedings is guaranteed under the condition that at least one of the authors registers, with payment, at the full author-rate. This must be carried out on or before the "author registration" deadline. Registration fees and Instructions for registration are available under the subsection registration embedded in  Conference  section.

Please make sure that you put the conference name (WOSSPA2013) and the paper number, assigned by the on-line submission system, on all correspondence. Any questions about the submission of papers should be directed to:

conference secretariat at This e-mail address is being protected from spambots. You need JavaScript enabled to view it

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